Attendance history

Who can do it

The Director and the Tenant Admin read attendance history, in Manage › Attendance. Your choir may also have its own roles, under other names, that can manage attendance. These two roles can see members' personal information, so Tounes asks you to Confirm it's you before Manage opens (see Confirm it's you).

Every member sees their own attendance in My attendance, in the menu at the top of Home. It is read-only: marks are recorded and fixed on each event.

Attendance history only shows when your choir has Advanced attendance switched on, in Manage › Settings.

The numbers come from the presence recorded at each event by section leaders and directors, not from the replies members gave beforehand. To record it, see Take attendance.

How to

See everyone's attendance

1. Open Manage, then Attendance.
2. Tounes opens on the season that holds today, or else the latest one. Your choir's seasons are the ones set up for the dues. A choir with no season starts on the last twelve months.
3. To change it, tap Period at the top of the list and pick another season, or Custom range…: a Start date, then an End date.
4. Each member shows their rate, then how many times they were present, absent and excused, and, if they ever were, how many times they were late. "No attendance recorded" means nobody marked them in that period.
5. Search by name to find someone quickly.

See one member's history

1. Tap the member. Their page shows the rate and the period at the top.
2. Below, every event where a presence was recorded, latest first: the event, its day, and what was recorded. For an absence, the reason given shows beside the day.
3. Fix a wrong mark on the event itself, then come back: the rate follows.

See your own attendance (every member)

1. Open the menu at the top of Home, then My attendance.
2. Tounes opens on the same period as Manage: the season that holds today, or else the latest one, or else the last twelve months. Tap the period to pick another season, or Custom range…: a Start date, then an End date.
3. At the top, your Attendance rate, then how many times you were present, absent and excused, and, if you ever were, how many times you were late.
4. Below, every event where your presence was recorded, latest first: the event, its day, and what was recorded, with the reason for an absence.
5. A mark looks wrong? Ask your section leader or director: they fix it on the event, and your rate follows.

How the rate is counted

1. The rate is present ÷ (present + absent).
2. Late counts as present.
3. Excused absences are shown but not counted, so they never lower the rate.
4. Only events that took place count: a cancelled or postponed event doesn't.
5. Staff are not listed. A member who has left still shows for the events they were marked at in the period.