Members and invitations

Who can do it

The Director and the Tenant Admin add members and send invitations, in Manage › Choristers and Staff and Manage › Invitations. Both roles can see members' personal information, so Tounes asks you to Confirm it's you before Manage opens (see Confirm it's you). Your choir may also have given this work to a role of its own.

Every new member gets the Member role on their own. Any other role is given in Manage › Roles (see Roles and positions).

How to

Add a member

1. In Manage › Choristers and Staff, tap Add chorister.
2. Type their email. It links their account: if the email already has a Tounes account, the person is asked to accept before joining, and keeps one sign-in for all their choirs.
3. Fill in their first name, last name, display name if they use one, section and voice part.
4. Turn on Send an invitation to sign in to email them now, or leave it off and send it later from Invitations.
5. Pick their Status. It starts at Active: only active members get announcements and notices. Pick Candidate (prospective) for someone who hasn't joined yet, and set them to Active when they do: see Member statuses. Tap Save.
6. The list opens on active members only. To find a candidate again, open the status filter and pick All statuses.

If the email is already in the roster, Tounes refuses it and names that record's status: look for it under All statuses.

Follow the invitations

1. Open Manage › Invitations. Each member reads Not invited, Invited with the date (and how many times), Declined, or Activated.
2. Tap a member, then Send invitation or Resend invitation. A link works once, for 14 days, and each new email cancels the one before.
3. To invite everyone who hasn't activated yet in one go, tap Invite all, then Send. Links sent before stop working.
4. Invite all skips a member who declined. If they declined by mistake, tap them, then Invite again: a new link goes to the same address. Alumni and archived members can't be invited.

Keep a member up to date

1. In Manage › Choristers and Staff, tap the member.
2. Under Identity, tap Edit for their names, pronouns and bio, or add a Photo.
3. Under Membership, tap Edit for their section, voice part, status, or Staff member (not a singer).
4. Their roles show under Account, in alphabetical order, with a group's or section's name in front of its roles ("Board · Group Leader"). They are changed in Manage › Roles.
5. Use the filters at the top of the list: by status, by voice part, or Can't log in for members who haven't activated their account.
6. A member whose data was removed at their request shows as Former member. Their record can't be edited, given a status or invited again.

Someone can't sign in? See Help a member who can't sign in.